On The Books
Bookkeeping Services, LLC
Our Services
Property Management bookkeeping built for your portfolio.
Flat monthly rates. No long-term contracts. No surprises. Serving self-managing residential and commercial property owners — locally and nationwide.
Core Services
What's included
01
Setup & Clean-Up
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Custom chart of accounts for real estate
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Bank & credit card integration
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Historical data import & cleanup
02
Monthly Bookkeeping
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Full account reconciliation
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CPA-ready financials
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Consistent monthly close
03
Financial Reporting
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P&L by property
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Rent roll summaries
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Lender-ready packages
Optional Add-On
Accounts Receivable — never wonder who owes what.
Add AR services to any package for a complete financial solution. We track tenant balances, manage collections, and keep your receivables tight and current — month after month.
Invoicing & Rent Tracking
Every tenant, every unit, every payment — tracked and reconciled.
Payment Reminders
Automated, professional follow-ups so you don't have to chase late payments.
Outstanding Balance Reporting
A clear, current snapshot of who's paid, who's behind, and by how much.
HOW IT WORKS
1
We set up your AR system
Tenant records, lease terms, and payment schedules entered and organized.
2
We track every payment
Each rent collection is recorded, matched, and reconciled against your bank.
3
We flag late balances
Overdue accounts are flagged and reminders sent before they become problems.
4
You get a clear report
Monthly AR summary delivered with your financials — ready to act on.
Our Expertise
Best for larger portfolios & Commercial properties
Yardi Breeze
Property management software
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Our recommended platform once a residential portfolio grows past what spreadsheets or entry-level tools can handle. Built for portfolios of any size, with the reporting structure larger owners and their lenders expect.
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Multi-property financial reporting & automation
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Native CAM reconciliation & automation
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Trust accounting & compliance controls
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AI-powered invoice processing (Smart AP)
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Customizable owner reports & statements
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1099 e-filing built in
Residential portfolios
Buildium
Property management software
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A widely-used platform for residential property managers. We're experienced working inside Buildium for monthly bookkeeping, reconciliations, and owner reporting.
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Full-cycle bookkeeping & bank reconciliation
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Owner statement preparation
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Accounts payable management
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1099 preparation & e-filing
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Chart of accounts setup & cleanup
Practice management hub
QuickBooks Online
Accounting software
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For clients who use QuickBooks as their primary accounting tool, we manage your books through QuickBooks Online Accountant — giving you real-time access to your financials at all times.
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Full-service bookkeeping & reconciliation
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Multi-property financial reporting
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Accounts payable & receivable
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Tax-ready financials & 1099 prep
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Ideal for mixed or non-PM platform clients
Not sure which platform is right for your portfolio? We're happy to walk you through the options. Owners with larger residential portfolios or commercial properties often benefit from making the switch to Yardi Breeze — we can help you evaluate whether it's the right fit.
How We Work
Every client starts with the same four steps - so your books are set up right from day one.
HOW IT WORKS
1
Discovery
A free 20-minute call to understand your portfolio, your current setup, and where the gaps are. No sales pitch — just an honest assessment.
2
Diagnosis
We review your existing books, chart of accounts, and reconciliation history. We document exactly what needs to be corrected, rebuilt, or maintained.
3
Build
​We set up or clean up your books in QuickBooks or your existing property management software — structured the way lenders, CPAs, and auditors actually expect to see it.
4
Maintain
Monthly close, reconciliations, and reporting — delivered on schedule, every month. You get clean financials and a bookkeeper who already knows your portfolio.
Service Packages
A plan for every portfolio size.
Every plan includes the same full-service bookkeeping, reconciliation, and reporting. Pricing scales with volume, not the level of care your books receive.
Package
Starter
Growth
Portfolio
Enterprise
Monthly Fee
$600 flat rate
$1,200 starting at
$2,500 starting at
Custom,quoted by scope
Units
1-2 units
3-10 units
11-30 units
30+ units
Bank Accounts Included
Up to 2 accounts
Up to 3 accounts
Up to 4 accounts
Custom
Transactions Included
Up to 25/mo
Up to 75/mo
Up to 175/mo
Custom
For commercial properties, tiers are based on number of tenant suites rather than residential units — we'll help you find the right fit.
All plans include the same full bookkeeping, reconciliation, and reporting standard. Need more accounts or a higher transaction volume than your plan includes? Additional accounts are $50/mo each — just ask, and we'll build a plan that actually fits your portfolio.
GETTING STARTED
Up and running in four simple steps.
Free Consultation
We review your current setup, identify gaps, and recommend a plan — no obligation, no pressure.
Custom Proposal
We send you a tailored scope and pricing based on your portfolio size and specific needs.
Onboarding & Setup
We handle the QuickBooks setup or cleanup and get your chart of accounts organized correctly.
Ongoing Partnership
Monthly bookkeeping, reconciliations, and reports — delivered consistently, every single month.